Legal Secretary - Estate Planning / Probate / Corporate
Downtown Law Firm | Trust & Estate Practice
An established downtown law firm is seeking an experienced Estate Planning / Probate / Corporate Legal Secretary to support a busy and collaborative Trust & Estate practice. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and values teamwork and work-life balance.
Position Details
- Practice Area: Estate Planning, Probate & Corporate
- Team Supported: Trust & Estate
- Schedule: Full-time, 40 hours/week
- Monday-Friday, 8:30 AM - 5:00 PM
- 30-minute lunch
- Pay Range: $26.00 - $32.00 per hour (DOE)
- Location: Downtown
Key Responsibilities
- Provide comprehensive administrative and legal support to attorneys in estate planning, probate, and corporate matters
- Prepare, revise, and finalize estate planning, probate, and corporate documents
- Prepare and e-file pleadings and court forms in both State and Federal courts
- Manage document organization and maintain files within the document management system (iManage preferred)
- Calendar deadlines, hearings, and client meetings with meticulous attention to detail
- Prepare attorneys for client meetings and court hearings
- Draft and manage correspondence with clients, vendors, courts, and third parties
- Coordinate internally with firm personnel to ensure smooth workflow and communication
Qualifications
- Minimum of 3 years of law firm experience, including litigation support
- 3+ years of estate planning experience (required)
- Working knowledge of estate planning and probate procedures, calendaring, and corporate fundamentals
- Familiarity with court forms and e-filing procedures for State and Federal courts
- Strong understanding of legal terminology, concepts, and principles
- Excellent calendaring, deadline tracking, and document management skills
- Strong proofreading, organization, and project management abilities
- Outstanding written and verbal communication skills
- Well-developed interpersonal skills and a high degree of professionalism
- Experience supporting law firm practice groups
- Proficiency with Microsoft Office, Essential Forms, and document management systems (iManage preferred)
- Minimum typing speed of 65 WPM
- California Notary Public commission a plus
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.